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Kesempatan Kerja: Administration Clerk - Data Assistance (Retainer):UNOPS Indonesia Operations Centre (IDOC)

Deskripsi:

Administration Clerk - Data Assistance (Retainer) - UNOPS Indonesia Operations Centre (IDOC)

 

Administration Clerk - Data Assistance (Retainer)

UNOPS Indonesia Operations Centre (IDOC)

Min 3 years (Staff (non-management & non-manager))

Indonesia - Jakarta Raya

 

JOB DESCRIPTION

Administration Clerk - Data Assistance (Retainer)

Job categories: Administration, Project Management
Vacancy code: VA/2020/B5502/19839
Department/office: AR, THOH, Indonesia
Duty station: Jakarta, Indonesia
Contract type: Local ICA Support
Contract level: LICA-3
Duration: Six months with possibility of extension
Application period: 20-May-2020 to 03-Jun-2020
 
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
 
 

In the context of the BRG-REF, UNOPS is hiring for the position of Administration Clerk (Data Assistance).
 
Functional Responsibilities

tasks and Responsibilities
 
Under the general guidance of Secretary of the BRG and Head of Budgeting and Law Working Group, and under the management of the UNOPS Head of Implementation Support Unit (ISU), the incumbent is responsible for:
 
Administrative Support
   » Provide administrative support to the manager in gathering and compiling related documents needed to draft ToR, Meeting report, Annual reports, field visit report, Procurement plan.
   » Provide administrative support to the manager in organizing meetings (including organizing venue and tracking the participation attendance) Data Collection and Information Management
   » Assist in collecting data and information on restoration plans and implementation (including photo data and tabular data) and systematically archive them for future reference
   » Provide data collection support to the internal stakeholders in charge of preparing the concept and strategic plan of peatland restoration after 2020.
   » Assist in retrieving data and information and provide these to the manager and/or internal stakeholders as and when requested. Competencies
 
Integrity and Inclusion
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. function model for diversity and inclusion.
 
Leading Self and Others
Acts as a positive function model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership abilities function model, motivates, directs and inspires others to succeed, utilizing appropriate leadership abilities styles.
 
Partnering
Demonstrates knowledge of the impact of own function on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if significant to the function).
 
Results Orientation
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
 
Agility
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on practices and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
 
Solution Focus
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
 
Effective Communication
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
 
Education/practice/Language Requirements
 
suitable education
 
   » Secondary education or high school diploma is required.
   » First university degree (Bachelor’s degree or equivalent) or advanced university degree (Master’s degree or equivalent) in business administration, management, forestry, environmental science or related field would be an asset and may substitute for some of the required years of practice. practice:
   » Minimum of three (3) years of practice in the administration, project management support or related fields in combination with high school diploma is required. A reduction of 50% of the required years of practice may be considered for qualified female candidates;
   » practice in project management assistance is preferred;
   » practice in project related to peatland restoration is an advantage;
   » Prior practice in report writing is an asset;
   » practice in data collection is an advantage; and
   » Have good digital competence (MS Office), writing and drawing expertise. Language:
   » Intermediate level in English and fluency in Bahasa Indonesia is required. 
Contract Type, Level and Duration
 
Contract type: Local Individual contractor Agreement (LICA)
Contract level: ICS-3 (LICA-3)
Contract duration: 6 (six) months with possibility of extension.
This position is located in family duty station.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer /Pages/Individual-Contractor-Agreements.aspx

 
 
Untuk mendukung REF BRG, UNOPS membuka lowongan kerja untuk posisi Administration Clerk (Data Assistance).
 
Tugas dan Tanggung Jawab
 
Di bawah panduan umum Sekretariat Badan dan Kepala Kelompok Kerja Perencanaan Anggaran dan Hukum, BRG dan manajemen Kepala Unit Dukungan Pelaksanaan/Implementation Support Unit (ISU) UNOPS, kandidat bertanggung jawab untuk:
 
Dukungan Administrasi
   » Memberikan dukungan administratif kepada pimpinan dalam mengumpulkan dan menyusun dokumen terkait yang diperlukan untuk menyusun kerangka acuan kegiatan, laporan rapat, laporan tahunan, laporan kunjungan lapangan, dan rencana pengadaan.
   » Memberikan dukungan administratif kepada pimpinan dalam mengatur pertemuan (termasuk mengorganisir tempat dan kehadiran partisipan) 
Pengumpulan Data dan Manajemen Informasi
   » Membantu mengumpulkan data dan informasi mengenai rencana restorasi dan implementasinya (termasuk data foto dan data tabel) dan mengarsipkan secara sistematis untuk referensi di masa mendatang.
   » Menyediakan data kepada pemangku kepentingan di internal dalam mempersiapkan konsep dan rencana strategis restorasi lahan gambut setelah tahun 2020.
   » Membantu dalam mengambil data dan informasi dan memberikannya kepada pimpinan dan/atau pemangku kepentingan internal saat dibutuhkan. 
Kompetensi
 
Integrity and Inclusion
Memperlakukan semua orang dengan rasa hormat; peka dalam menanggapi perbedaan, dan mendorong orang lain untuk melakukan hal yang sama.  Menjunjung tinggi norma organisasi dan kode etik.  Mempertahankan standar kejujuran yang tinggi.  Menjadi teladan dalam keberagaman dan inklusi.
 
Leading Self and Others
Memberi teladan yang baik untuk menumbuhkan semangat tim. Berkolaborasi dan mendukung perkembangan orang lain. Khusus manajer personalia: Memberi teladan kepemimpinan yang baik, memotivasi, mengarahkan, dan menginspirasi orang lain untuk menjadi sukses dengan gaya kepemimpinan yang sesuai.
 
Partnering
Memahami pengaruh perannya terhadap para mitra dan selalu mengutamakan penerima manfaat akhir. Membangun dan memelihara hubungan eksternal yang kuat dan menjadi mitra yang kompeten (jika relevan dengan peran yang diemban).
 
Results Orientation
Melakukan tindakan yang sesuai secara efisien untuk diri sendiri dan/atau orang lain guna mencapai tujuan. Mengambil tindakan untuk sepenuhnya menunaikan tugas dengan tetap mempertimbangkan kualitas di semua sektor. Pandai melihat peluang dan mampu menindaklanjutinya.  Memahami bahwa penggunaan sumber daya yang bertanggung jawab akan memaksimalkan dampak terhadap penerima manfaat.
 
Agility
Terbuka pada perubahan dan fleksibel dalam lingkungan yang dinamis. Menerapkan pendekatan yang efektif sesuai dengan perubahan kondisi atau kebutuhan. Mampu belajar dari pengalaman dan bersikap lebih baik. Memiliki kinerja yang konsisten sekalipun berada di bawah tekanan. Terus melakukan peningkatan.
 
Solution Focus
Mampu mengevaluasi data dan tindakan agar dapat mengambil keputusan yang logis dan pragmatis.  Melakukan pendekatan yang rasional dan adil dengan memperhitungkan risiko. Menerapkan inovasi dan kreativitas dalam menyelesaikan masalah.
 
Effective Communication
Menyampaikan ide dan fakta secara jelas, singkat, dan terbuka.  Pola komunikasi menunjukkan kepekaan terhadap perasaan dan kebutuhan orang lain. Mampu mendengarkan secara aktif dan membagikan pengetahuan secara proaktif. Menyelesaikan perselisihan secara efektif dengan mengatasi perbedaan pendapat dan mencapai mufakat.
 
Persyaratan Pendidikan/ Pengalaman/ Bahasa
 
Pendidikan:
   » Pendidikan minimal sekolah menengah/SMA.
   » Pendidikan tinggi (Sarjana atau setara lainnya) atau pendidikan tinggi lanjutan (Master atau setara lainnya) dalam administrasi bisnis, manajemen, kehutanan, ilmu lingkungan atau bidang terkait lainnya akan diutamakan dan dapat menggantikan kualifikasi tahun pengalaman. Pengalaman:
   » Minimum 3 (tiga) tahun pengalaman dalam bidang administrasi, dukungan manajemen proyek atau bidang terkait lainnya. Pelamar wanita yang memenuhi kualifikasi dan telah menyelesaikan pendidikan di sekolah menengah dapat dipertimbangkan untuk pengurangan 50% dari persyaratan tahun pengalaman kerja.
   » Diutamakan memiliki pengalaman dalam manajemen proyek.
   » Pengalaman dalam proyek terkait restorasi lahan gambut lebih disukai.
   » Memiliki pengalaman dalam penulisan laporan.
   » Pengalaman dalam pengumpulan data lebih disukai.
   » Memiliki kemampuan yang baik dalam mengoperasikan komputer/digital (MS Office), menulis dan menggambar. Bahasa:
   » Wajib memiliki kemampuan Bahasa Inggris level menengah dan fasih berbahasa Indonesia. 
Jenis Kontrak, Level dan Durasi Kontrak
 
Jenis kontrak: Perjanjian Kontraktor Perorangan Lokal
Level kontrak: ICS-3 (LICA-3)
Durasi kontrak: 6 (enam) bulan dengan kemungkinan diperpanjang.
Posisi ini merupakan posisi berbasis family duty station.
Untuk detail lebih lanjut tentang modalitas kontrak ICA, silakan ikuti tautan ini:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer /Pages/Individual-Contractor-Agreements.aspx
 
 
Additional Considerations
 
This is a local position, therefore only nationals of duty station or candidates who are legally entitled to be employed in the duty station will be considered.
 
Please note that the closing date is midnight Copenhagen time.
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
 
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. 
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
 
 
 

 

 

 

 

COMPANY SNAPSHOT

Industry

Non-Profit Organisation/Social Services/NGO

Website

https://www.unops.org/

Company Size

51 - 200 Employees

Working Hours

Regular hours, Mondays - Fridays

Dress Code

Business (e.g. Shirts)

Spoken Language

English, Bahasa Indonesia

COMPANY PHOTOS

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   »

COMPANY OVERVIEW

Background Information - UNOPS  
UNOPS supports the prosperous implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the capability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 
 
Background Information - Job-specific

 
THOH
Thailand Operations Hub (THOH) is a UNOPS business unit under the UNOPS Asia Regional Office and Information technology was established to better support, develop and supervise the UNOPS portfolio of projects in South East Asia and the Pacific.
The Hub comprises three main portfolios –THOH Thailand, THOH Indonesia and THOH Pacific and provides a wide variety of services including Project Management, Transactional HR, Financial, and Procurement to clients that include other UN entities, INGOs and governments/government agencies donors.
 
Badan Restorasi Gambut Results Enabling Facility (BRG REF)
Seasonal peatland fires are now compromising Indonesia’s economic and social development by creating considerable threats to health, the environment, and the economy. In 2015 peat fires and their related haze resulted in the hospitalization of more than half a million people due to acute respiratory infections. These fires that raged through 2.6 million hectares of forest and peatland areas in the islands of Kalimantan and Sumatra released 1.6 Gts of CO2e, surpassing the annual CO2 emissions of advanced industrialized nations such as Germany, France, and others. Direct and indirect damages cost the Indonesian national economy an estimated USD 16 billion, about 2% of its annual GDP.
In recognition of the importance of peatlands for climate change mitigation, the Government of Indonesia through Presidential Regulation No 1/2016 constituted the Peatland Restoration Agency (BRG). BRG has an important mandate: prevent forest fires, especially in peatland areas, as well as restore 2 million hectares of peatlands devastated by forest and land fires. The Agency identified 7 target provinces for peatland restoration and fire avoidance activities in Riau, Jambi, South Sumatra, West Kalimantan, Central Kalimantan, South Kalimantan and Papua.
Since its establishment in 2016, Norway has been supporting BRG, as current support to the BRG by the Norwegian Government falls within the wider partnership between Norway and Indonesia established in 2010 through the Letter of Intent (LOI) to reduce emissions from deforestation and land degradation of forests and peatlands . The support is part of an international climate mitigation initiative (UNFCCC) supported programme that uses international aid to counter forest degradation in various parts of the world, and this is one of the largest ever contribution made to reduce deforestation.
In the framework of this background, Norway and BRG have asked UNOPS to develop a flexible multiyear administrative support mechanism for managing Norway’s financial support to BRG through the establishment of the BRG Results Enabling Facility (BRG REF). The mechanism has within its scope a back-office management component and a service, procurement, grants management and a delivery component.

 
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WHY JOIN US?

JOIN US!
 
The United Nations Office for Project Services (UNOPS) is a UN organization dedicated to helping people build better lives and countries achieve sustainable development. 

We support our partners by
   » building infrastructure
   » managing projects and procurement
   » providing human resources
   » financial management support With more than 1,000 projects on the ground each year, our talented people around the world deliver vital support and services to people in need.

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pekerjaan lokasi: Jakarta Raya
perusahaan jenis majikan
Tanggal publikasi: 11/25/2021 / Viewed 142 times
Informasi Kontak
perusahaan: UNOPS Indonesia Operations Centre (IDOC)


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